Program Coordinator

Job Summary: The Great Plains Good Health and Wellness (GPGHW) Program Coordinator is responsible for assisting in the design, implementation and evaluation of culturally relevant, evidence-based health promotion and disease prevention initiatives.
The incumbent will work closely with tribal health departments, grassroots community coalitions, Indian Health Service, and a network of professionals to assure best practices in obesity, tobacco, diabetes, heart disease and stroke prevention are being integrated to elevate the health status of the Great Plains tribal communities.
The program coordinator reports to the Good Health and Wellness Program Manager.
Essential Functions: Develop and provide training and education to tribal partners/leaders, coalitions and community members on best practices, promising practices and evidence-based policy, system and environmental (PSE) strategies and community-clinical linkages.
Help develop timelines and work plans, utilize an analytical/evaluation approach for complex projects and designs, develop policy analysis, provide technical assistance and contribute to evaluation plans and processes of tribal subawardees.
Assist in conducting community needs assessments, data collection, evaluation and facilitation of programming at participating sites as needed.
Oversees and produces, from concept to completion, a broad array of culturally appropriate digital and/or print promotional and communication materials for the program and ensure that all materials present a clear, unified, and positive image for the organization and/or brand.
Promotes and attends special events and functions in tribal communities; reports on subawardee milestones and activities such as goals and projects; new services; community service activities; and new hires.
Foster relationships with national, state, local and tribal partners to strengthen program collaborations and partnerships.
Coordinate and aid in writing a variety of reports including, but not limited to progress reports, annual reports and internal reports.
Ensure formal agreements, contracts, invoices and purchase requests follow proper channels and are in accordance with the funding agency and GPTLHB policies/procedures.
Assist with administrative functions as needed including, but not limited to: maintaining and coordinating the program budget; travel arrangements; expenses and logistics for trainings and meetings; maintaining inventory for program equipment and materials, recording and transcribing meeting minutes; obtaining quotes and supplies for program related activities.
Performs other duties as assigned.
Professional Behavior Effectively plan, organize workload, and schedule time to meet the demands of the position.
Work in a cooperative and professional manner with OHC and GPTLHB staff.
Treat Great Plains tribes and collaborators with dignity and respect.
Utilize effective verbal and written communication skills.
Advance personal educational development by attending training sessions and seminars as appropriate.
Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests.
Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect.
Relate well and work collaboratively with coworkers and all levels of staff in a professional manner.
Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities.
Maintain and ensure organizational privacy and confidentiality.
Handle crisis and tolerate stress professionally.
Be self-directed and take proactive initiative to assist others.
Resolve issues with other departments and coworkers without direct supervision if needed.
Exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment.
Promote an alcohol, tobacco, and drug-free lifestyle.
Embrace modes of appearance and attire that reflect a professional presence.
Adhere to GPTLHB policies and procedures.
Other duties as assigned by the Supervisor.
Knowledge Required Knowledge of health education, media campaigns, and evidence-based policy, system and environmental (PSE) strategies and community clinical linkages.
Knowledge of the structure, functions, and operations of GPTLHB departments.
Knowledge of computers and job-related software programs.
Knowledge of local, tribal, state, and federal laws and regulations applicable to area of responsibility.
Ability to identify and resolve problems in a timely manner.
Ability to meet deadlines.
Ability to research, synthesize large amounts of information (technical, legal, financial, and anecdotal) and clearly communicate the key information.
Ability to inspire respect and trust; mobilize others to fulfill the vision; provide vision and inspiration.
Ability to support and commit to OHC and GPTCHB policies and procedures.
Ability to mentor, evaluate, and educate on grant management.
Ability to work with personal computer and utilize a variety of software applications, including email.
Ability to communicate clearly and effectively, both orally and in writing.
Ability to prioritize and shift priorities in a changing environment.
Skill in creating and designing a broad array of digital and/or print promotional and communication materials.
Skill in critical thinking, deductive reasoning and decision making.
Skill in researching, compiling, and analyzing information.
Skill in prioritizing and planning.
Skill in use of personal computer and a variety of job-related software applications.
Skill in interpersonal relations.
Skill in oral and written communication.
Supervisory Controls The supervisor provides continuing or individual assignments by indicating generally what is to be done, limitations, quality and quantity expected, deadlines, and priority of assignments.
When there are new, difficult, or unusual assignments, the supervisor provides additional, specific instructions for including suggested work methods or advice on source material available.
The employee uses initiative in carrying out recurring assignments independently without specific instructions, but refers deviations, problems, and unfamiliar situations not covered by instructions to the supervisor for decision or help.
The supervisor reviews finished work to assure methods used are technically accurate and in compliance with instructions or established procedures.
Review of the work increases with more difficult assignments if the employee has not previously performed similar assignments.
Guidelines Guidelines are available but are not completely applicable to the work or have gaps in specificity.
The employee must use judgment in interpreting and adapting guidelines, such as agency policies, regulations, precedents, accreditation requirements, advanced clinical protocols, and work directions for application to specific cases or problems.
The employee analyzes results and recommends changes.
The employee uses initiative and resourcefulness in deviating from traditional methods or researching trends and patterns to develop new methods, criteria, or proposed new policies.
Guidelines include GPTLHB, OHC, and department policies and procedures.
These guidelines are generally clear and specific, and deviations must be authorized by the supervisor.
Complexity/Scope of Work The work includes some variations and may involve different and unrelated processes and methods.
The decision regarding what needs to be done depends upon the analysis of the subject, phase, or issues involved in each assignment, and the chosen course of action may have to be selected from many alternatives.
The work involves establishing criteria; formulating projects; assessing program effectiveness; or investigating or analyzing a variety of unusual conditions, problems, or questions.
The work product or service affects a wide range of organizational activities, major financial activities, or the operation of other programs divisions of the organization.
Contacts The personal contacts are with individuals or groups from both inside and outside the organization in a moderately unstructured setting.
For example, the contacts are not established on a routine basis and the purpose and extent of each contact is different.
The purpose is to plan, coordinate, or advise on work efforts, or to resolve operating problems by influencing or motivating individuals or groups who are working toward mutual goals and who have basically cooperative attitudes.
Work Environment/Physical Demands The characteristic demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
The work is sedentary.
Typically, the employee sits comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile.
The employee must be able to read, write, speak and hear.
The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, requiring use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals.
The work area is adequately lighted, heated, and ventilated.
This position requires operation of a motor vehicle and may require travel.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervisory and Management Responsibility This is a non-supervisory position that may provide functional direction, guidance and instruction to other employees when necessary.
This position possess authority to assign, coordinate, and review quality and quantity of work of other employees.
Instructs employees in specific techniques or technical methods for accomplishing work assignments.
The employee may perform the same type of work as other employees, but may be responsible for performance of the more technically difficult, controversial, or sensitive work assigned to the unit or group.
Education/Experience/Certificates/Credentials Bachelor’s degree and one (1) year of experience, or associate degree and three (3) years’ experience, or high school diploma or GED and five (5) years of progressively responsible experience.
Three to five years of experience in public health, business or a related field preferred.
Experience that indicates the ability to interact effectively with leaders among American Indian communities, government agencies, scientific and academic communities, medical and health- related organizations, nongovernmental groups, and the public at large is preferred.
Possession of or ability to readily obtain a valid driver’s license issued by the State of South Dakota with a clean driving record.
The GPTLHB is a tribal organization which follows tribal preference laws.
It is our policy to give preference to qualified Indian/Tribal candidates overqualified non-native candidates in hiring decisions if all other qualifications are equal.
Must successfully pass a criminal and background check and a pre-employment drug screen.