The Admin Assistant I is responsible for providing secretarial, clerical and administrative support in order to ensure that senior services are provided in an effective and efficient manner.
Essential Job Functions Include:
· Greet visitors, provide information, answer telephone professionally and route calls
· Create and manage Home Delivered Meal List daily
· Responsible for Senior Assistance Management Systems (SAMS) data maintenance, including accurate data entry, assessments and rosters
· Complete occasional accounts receivable tasks, including but not limited to performing routine bookkeeping duties, ie.
: collect & receive money, issue receipts & record transactions
· Assist seniors as needed with copying, faxing, using telephone, completing forms, providing and gathering accurate information
· Occasionally assist the Transportation Department in answering telephone, taking messages & dispatching rides
· Send correspondence to donors and record amounts/items on spreadsheet
· Compile information and data for reports
· Operate office machines and equipment, including computers, printers, copiers, calculator and fax machines
· Occasionally assist other departments within the Center as needed
· Attend and participate in staff meetings and related Senior Center activities; attend workshops, conferences, and classes to increase knowledge
· Other duties as assigned
The duties listed are intended only as illustrations of the various types of work that may be performed.
Omission of specific statements of duties does not exclude them from the position.
Required knowledge, skills and abilities:
· Ability to receive telephone calls in a pleasant manner, route calls or take messages; greet visitors; answer questions and provide information as needed
· Ability to use office software applications, including but not limited to QuickBooks, Excel Spreadsheet, Senior Assistance Management Systems (SAMS), My Senior Center (MSC), and Microsoft Software
· Must be knowledgeable of the Employee Handbook of the Campbell County Senior Center
· Shall understand and adhere to the personnel policies of the Campbell County Senior Center
· Ability to observe client confidentiality
Physical Demands:
· Sitting at a computer workstation for long periods of time
· Walking, standing, kneeling, crouching, stooping, squatting, twisting upper body
· May be required to lift, push, pull, and move equipment, supplies, etc.
in excess of 45 lbs.
May use accommodations
· Occasionally assist individuals receiving services
Environmental Demands:
· Minimal exposure to undesirable working conditions
Minimum Qualifications:
· Must possess high school diploma or equivalent, and office experience preferred
· Must be a citizen of the United States of America or eligible to work in the United States of America
· Ability to effectively communicate in the English language, both orally and in writing
· Knowledge of basic office equipment & computers
· Ability to learn and apply office practices and procedures
· Possess good organizational and time management skills
· Ability to deal with frequent interruptions in a professional manner
· Ability to work independently and as a team member
· Willingness and desire to learn and advance
Reliable confidentiality practices'
'
Work Location:
* One location
Work Remotely
* No
Job Type: Full-time
Pay: $16.
00 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Education:
* High school or equivalent (Required)
Experience:
* Customer service: 1 year (Required)
Work Location: In person
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